Student information system set to go live in Waynesboro district

January 08, 2013|By JENNIFER FITCH |

WAYNESBORO, Pa. — Waynesboro Area School District parents and students will soon be given online access to records, including grades, discipline and attendance.

The school board on Tuesday learned more about the Sapphire student information system. Public access to parts of that system will be available starting Jan. 22.

A link will be placed on the district’s homepage at, according to Claire Weber from the district’s child accounting office.

Parents will receive a letter, phone call and online video instruction about using the system, Weber said.

Sapphire provides real-time educational data and allows parents to view information about their children with one log-in. Schedules, attendance, discipline and transcripts will be available to parents.


“Students can monitor their own academic and attendance progress,” Weber said, saying they can view homework assignments and make course requests.

A registered user (who will have a user name, password and personal identification number) can see overall grades and then click on a course title for more detailed information such as grades for coursework, quizzes and homework. Attendance records will show days missed and the reasons for those absences, plus tardy minutes.

In the future, the district might use Sapphire to incorporate graduation progress, cafeteria account balances and bus information, Weber said. It might use the system to discontinue mailing progress reports to parents who prefer getting them electronically, she said.

School board member Rita Daywalt asked how the system can be utilized by families with joint-custody situations. Weber said the district can approve multiple users for each student.

The district started using the Sapphire Suite of programs from K12 Systems at the start of the 2012-13 academic year.

District officials said the system had an initial cost of $27,100, plus a yearly cost beyond that. The 2012-13 rate is $63,425.

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