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Berkeley Co. school board goes paperless

September 20, 2010

MARTINSBURG, W.Va. -- The agenda for the Berkeley County Board of Education's meeting Monday night was projected on multiple screens in the Dr. N. Blaine Groves Board Room, but couldn't be found on paper.

After two practice runs, the school board held its first official paperless meeting, Superintendent Manny P. Arvon II said afterward.

Board members viewed supporting documents for agenda items on laptop computers as the meeting progressed and those attending could follow along by viewing the projection screen closest to their seats.

Becoming paperless eliminates the need for staff to make multiple copies of documents for each meeting and saves time in multiple departments, as well as copying costs, Arvon said. He also expects to gain increased efficiency in record keeping.

"A process that would take days now takes minutes," Arvon said of efforts to prepare packets of documents for each meeting.

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Arvon credited board President Dr. William F. Queen for having the vision to go paperless.

"This has been the goal of the school board for a couple years," Arvon said.

The laptops used for the meetings will be readily available for school business and will never leave the building, Arvon said.

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