This week in government

May 04, 2009


County Administration Building

100 W. Washington St., Hagerstown

Tuesday, May 5, 9:15 a.m.


o 9:20 a.m.: Commissioners' reports and comments

o 9:35 a.m.: Request for sale and conveyance of real property

o 9:45 a.m.: CIP budget discussions

o 10:30 a.m.: Citizens participation

o 10:40 a.m.: Other business

- County attorney issues


- Appointments to County boards and commissions

- County administrator's comments

- Reports from County staff

o 11 a.m.: Public hearing, modification of water and sewer rates and certain other charges

o 11:15 a.m.: Contract award (PUR-1096), architectural and engineering services for central/regional library renovation and expansion

o 11:30 a.m.: contract award (PUR-1099), comprehensive health care services for inmates

o 11:45 a.m.: Depart for Washington County Museum of Fine Arts

o noon: Lunch with Fine Arts Museum Board of Directors and City Council

o 1:30 p.m.: Depart for 100 W. Washington St., Room 227

o 2 p.m.: Closed session, to discuss the appointment, employment, assignment and/or performance evaluation of appointees, employees or officials over whom it has jurisdiction; and to discuss personnel matters that affect one or more specific individuals; to consider a mater that concerns the proposal for a business or industrial organization to locate, expand or remain in he State; to consult with staff about pending or potential litigation; and to consult with counsel to obtain legal advice

o 3 p.m.: Youth meritorious awards


Board Conference Room

820 Commonwealth Ave., Hagerstown

Tuesday, May 5, 1:30 p.m.


o 1:30 to 3:30 p.m.: Closed session

Board Auditorium

820 Commonwealth Ave., Hagerstown

Tuesday, May 5, 4 p.m., Channel 99


o 4:05 p.m.: Correspondence to and from the board

o 4:10 p.m.: Personnel action

o 4:15 p.m.: Reports to the board

- Legislative update

- Board member committee reports

o 4:35 p.m.: Citizen participation

o 5:05 p.m.: Old business

- Consideration, second reading of proposed policy CBI (school superintendent, evaluation) and the rescission of exhibit CBI-E (the evaluation cycle, superintendent evaluation process timeline)

- Consideration, second reading of proposed policy DGF (approval singing authority); proposed administrative regulation DGF-R (approval signing authority); proposed exhibit DGF-E (temporary delegation of signing authority; proposed policy DJB (miscellaneous cash accounts); proposed policy DK (payment procedures); proposed policy DLC (employee expenses); proposed administrative regulation DLC-R (employee expenses); proposed exhibit DLC-E(1) (travel/business expenses employee); proposed exhibit DLC-E(3) (employee request for business expense advance); proposed policy DN (disposal of surplus, salvage or obsolete equipment and/or materials); and proposed administrative regulation DN-R (disposal of surplus, salvage or obsolete equipment and/or materials)

o 5:15 p.m.: New business

- Consideration, textbook adoption, U.S. Studies I (grade 8); Advanced Placement U.S. History; Career Technology/Mathematics; and Visual Arts

- Consideration, consent agenda, approval of bid 2009-15 (exterior window and door replacement at E. Russell Hicks Middle); bid 2009-17 (roof replacement and mechanical unit replacement for Greenbrier Elementary); bid 2009-40 (gym floor replacement at Eastern Elementary; bid 2009-01 (HVAC replacement and water piping modifications at Sharpsburg Elementary); bid 2009-20 (electrical service upgrade at Boonsboro Middle); bid 2009-21 (electrical service upgrade at Hancock Middle/Senior High); bid 2005-13 (building automation/energy management/temperature control annual service contract - second extension); and the trade of two riding mowers (Hickory Elementary and Smithsburg Middle)

- Consideration, disposition of "H" Building at South Hagerstown High School and the Antietam Academy Program

- Consideration, third quarter budget adjustments

- Consideration, future agenda items and future agenda items list

o 6 p.m.: Miscellaneous business

o 6:05 p.m.: Board member comments

o 6:10 p.m.: Adjournment

- calendar of activities


City Park entrance, Hagerstown

Tuesday, May 5, 3:30 p.m.


o 3:30 p.m.: Dedication of Park Circle fountain and garden at City Park entrance

o 4:30 p.m.: Work Session at City Hall, Council Chamber, 1 E. Franklin St., Hagerstown - Consolidated communication center

- County alarm ordinance

- Mayor and council review of the 2009/10 proposed budget

o 5:50 p.m.:

- City administrator's comments

- Mayor and council comments

o 6 p.m.: Adjourn from Work Session

o 7 p.m.: 99th Special Session

- Approval of AFSCME 1540 labor contract

- Public hearings

(1) Community development block grant annual action plan

(2) FY 2009/10 proposed real property tax rate

(3) FY 2009/10 proposed budget

- Adjourn

Arrangements can be made in advance for people with disabilities who want to attend any of these meetings. For the County Commissioners, call 240-313-2216 (Voice/TDD). For City Council, call Bruce Zimmerman at 301-797-6617 (Voice/TDD).

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