This week in government

April 20, 2009


County Administration Building

100 W. Washington St., Hagerstown

Tuesday, April 21, 8:30 a.m.


o 8:35 a.m.: Proclamation, "National Public Safety Telecommunicators Week"

o 8:40 a.m.: Commissioners' reports and comments

o 9 a.m.: Hagerstown/Eastern Panhandle MPO revised FY2009 budget revision

o 9:15 a.m.: Emergency services budget presentation; general budget discussions

o 10 a.m.: Solid waste fund budget presentation

o 10:30 a.m.: Citizens participation


o 10:40 a.m.: Other business

- County attorney issues

- Appointments to County boards and commissions

- County administrator's comments

(1) Community Free Clinic request

- Reports from County staff

(1) Work crew supervisor grant application

o 11 a.m.: General budget discussions

o 11:30 a.m.: Home Chemical Safety Program

o 11:50 a.m.: Depart for Washington County Free Library, 100 S. Potomac St.

o noon: Lunch and budget presentation at Washington County Free Library

o 1:45 p.m.: Depart for 100 W. Washington St., Room 227

o 2 p.m.: Water quality funds budget presentation

o 2:30 p.m.: Bid award, back-up generator for Catoctin Summit Adolescent Program

o 2:50 p.m.: Contract renewal (PUR-1024) elevator maintenance services at specified County facilities

o 3 p.m.: Certificates of merit, state highway administration, safety recognition award

o 3:10 p.m.: Contract award (PUR-1089) Peoplesoft Consultant Services requirements contract, information technologies department

o 3:20 p.m.: Department of agriculture grant request

o 3:30 p.m.: Lease purchase program

o 4 p.m.: Closed session (to discuss the appointment, employment, assignment, discipline, demotion, removal, resignation and/or performance evaluation of appointees, employees or officials over whom it has jurisdiction; to discuss personnel matters that affect one or more specific individuals; to consult with staff, consultants, or other individuals about pending or potential litigation; to consult with counsel to obtain legal advice; and to consider the acquisition of real property for a public purpose and matters directly related thereto)


Board Conference Room

820 Commonwealth Ave., Hagerstown

Tuesday, April 21, 3:30 p.m.


o 3:30 to 5:30 p.m.: Closed session

Board Auditorium

820 Commonwealth Ave., Hagerstown

Tuesday, April 21, 6 p.m., Channel 99


o 6:05 p.m.: Correspondence to and from the board

o 6:10 p.m.: Superintendent's report

- World Class Employee, ABCD (Above and Beyond the Call of Duty) Award presented to David Hahn, school bus contractor and Jack Hahn, school bus driver, for assisting the State Police in responding to a severe car accident on Interstate 70 on Jan. 19

- Proclamation for "School Psychology Week" (April 26-May 2)

o 6:30 p.m.: Personnel action

o 6:35 p.m.: Report to the board

- Board member committee reports

o 6:40 p.m.: Citizen participation

o 7:10 p.m.: New business

- Consideration, food and nutrition services budget

- Consideration, high school English textbook adoption

- Consideration, consent agenda, approval of Bid 2009-47 (locker replacement at Williamsport High); Bid 2009-45 (locker replacement at South Hagerstown High); Bid 2009-01 (HVAC replacement and water piping modifications at Sharpsburg Elementary); Bid 2009-44 (chiller replacement at Pleasant Valley Elementary); Bid 2009-42 (fire alarm system replacement at Hickory Elementary); Bid 2009-40 (gym floor replacement at Eastern Elementary); Bid 2009-14 (exterior window and door replacement at Fountaindale Elementary); Bid 2009-31 (mechanical equipment preventive maintenance service contract); Bid 2009-25 (pianos and musical instruments for the Barbara Ingram School for the Arts); and Bid 2009-26 (life, AD&D, dependent life, supplemental life, retiree life and long-term disability insurances)

- Consideration, first read of revised Policy CBI (school superintendent-evaluation) and the rescission of Exhibit CBI-E (the evaluation cycle, superintendent evaluation process timeline)

- Consideration, first read of revised Policy DGF (approval signing authority, revised administrative regulation DGF-R (approval signing authority; Revised Exhibit DGF-E (temporary delegation of signing authority); Revised Policy DJB (miscellaneous cash accounts); Revised Policy DK (payment procedures); Revised Policy DLC (employee expenses); Revised Administrative Regulation DLC-R (employee expenses); Revised Exhibit DLC-E(1) (travel/business expenses employee); Revised Exhibit DLC-E(3) (employee request for business expense advance); Revised Policy DN (disposal of surplus, salvage or obsolete equipment and/or materials); and Revised Administrative Regulation DN-R (disposal of surplus, salvage or obsolete equipment and/or materials)

- Consideration, future agenda items and future agenda items list

o 7:55 p.m.: Miscellaneous business

o 8 p.m.: Board member comments

o 8:05 p.m.: Adjournment

- Calendar of activities


City Hall, Second Floor, Council Chamber

1 E. Franklin St., Hagerstown

Tuesday, April 21, 4 p.m.


o 4 p.m.: Work Session

- Preliminary agenda review

- Rain insurance, 2009 Western Maryland Blues Fest

- Amendments to 2008 comprehensive plan, H.B. 1141's requirements for a growth element and a water resources element

- Initial budget overview

- City bond financing status update

o 5:30 p.m.:

- City administrator's comments

- Mayor and council comments

o 5:45 p.m.: Adjourn

Arrangements can be made in advance for people with disabilities who want to attend any of these meetings. For the County Commissioners, call 240-313-2216 (Voice/TDD). For City Council, call Bruce Zimmerman at 301-797-6617 (Voice/TDD).

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