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Morgan County Commission briefs

January 09, 2009

Commissioners make changes/additions to county office

BERKELEY SPRINGS, W.Va. - In addition to weekly Thursday meetings instead of meeting twice a month on Fridays, the Morgan County Commission met with staff Thursday afternoon to go over new procedures for county employees to follow.

Forms must be filled out by those requesting the use of the two county vehicles and they must detail the mileage used. In the past, vehicle requests were kept on a calendar by one of the employees.

"It is a protection," Commission President Brenda J. Hutchinson said.

Forms also will be used for vacation or time-off requests that can be planned ahead of time, Morgan County Commissioner Stacy A. Dugan said.

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"These are good management techniques," she said.

An office for the commissioners' use is available in the commission trailer. Hutchinson will work in the office Monday, Wednesday and Friday. Dugan will be there Tuesday and Friday. Commissioner Thomas R. Swaim said he will work from his office at home and will come into the commission office when necessary.

At Hutchinson's request, commission office employee Ginger Johnson will replace Bette Kidwell as commission secretary.

Johnson was hired six months ago to assist Alma Gorse, the county planner. Since there is a lull in real estate activity and Johnson had been with the office a short period, Hutchinson said now is the time for this move. Kidwell will work with the county planner.

"I feel as a new president, it will be better to work with a new person," Hutchinson said.

County Web site will be updated

BERKELEY SPRINGS, W.Va. - At Thursday afternoon's Morgan County Commission meeting, Commission President Brenda J. Hutchinson suggested updating the county Web site to include the weekly meeting's minutes.

Once approved, the minutes will be available on the Web site next to the appropriate agenda and will be available to view for about one year.

The commission also is working on showing the public how its money is being spent. A purchase order, vendor and a brief description of what the check was for will be shown on the Web site, and will provide "some accountability to the taxpayers," Hutchinson said.

Late courthouse hours may be changed to Thursday

BERKELEY SPRINGS, W.Va. - Since the Morgan County Commission meets on Thursdays, and every other Thursday begins meeting at 4 p.m., Commissioner Thomas R. Swaim suggested at Thursday afternoon's commission meeting that the courthouse hours be extended to 7.p.m. on Thursdays rather than Fridays.

"That way, everyone will be here to staff our meetings," Swaim said.

Alma Gorse, county planner, said that questions come up during the commission meetings and no one will be there after 5 p.m. to answer them.

"Additional comp hours could be avoided if it was shifted from Friday to Thursday," Gorse said.

Commission President Brenda J. Hutchinson said she wanted to run the idea by other elected officials who would be affected by the change.

A decision is to be made at the next commission meeting.

- Trish Rudder

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