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Mail, don't fax, thank you note

May 27, 2007|By MARIE G. McINTYRE

Q: After a job interview, I know you should send a thank you note. I normally fax my letters the same day or the day after. However, I have some questions about this process.

When I'm interviewed by several people, should I include all their names on one letter or send a separate letter to each person? If I send separate letters, can they all have the same wording or should each one be different?

And if someone fails to give me a business card, what if I forget their name or don't know how to spell it?

- Puzzled

A: With multiple interviewers, you should send separate notes. A single letter might not get passed around. Using identical wording is OK, but you'll make a stronger impression if you include specific comments about each interview.

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If you need the name of an executive, check the company's Web site. For others, call the main number and ask the receptionist for help. You don't need to give a lengthy description of your dilemma. Just explain that you're addressing a letter.

To avoid this problem in the future, present your own business card to the interviewer and ask for one in return. Unemployed job seekers should have professionally printed cards with their name and contact information.

And stop faxing your letters. Fax copies often look sloppy, so take the extra time to put your notes in the mail. This gives you one more chance to make a good impression.

All this might sound like a lot of work, but the most successful job seekers view the quest for employment as a job in itself.

Marie G. McIntyre, Ph.D., is a workplace coach and the author of "Secrets to Winning at Office Politics." Send in questions and get free coaching tips at www.yourofficecoach.com.

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